StubCSV
Pay stubs · Excel & CSV

Pay Stub to Excel Converter

Convert a pay stub PDF into a spreadsheet you can open in Excel. Every earnings, tax, and deduction line with current and year-to-date amounts, cross-checked against net pay.

  • No signup
  • Files never stored
  • SSNs masked
  • 2 free conversions a day
Processed in memory · never stored
No PDF handy? Try a sample:

From PDF to Excel without retyping

Pay stubs are tables trapped in a PDF. Copy-paste mangles the columns, and retyping twenty-odd numbers per stub invites mistakes. StubCSV reads the stub's text layer, rebuilds the table, and labels each line as earnings, taxes, or deductions.

The download is a CSV, which Excel opens natively: double-click it or use File → Open. Every row repeats the employer, employee, and pay dates, so you can stack stubs from a whole year into one sheet and build a pivot table in a couple of clicks. Paid plans add a formatted .xlsx export.

Numbers you can trust

After extracting a stub we check that gross pay minus taxes and deductions equals net pay. When it reconciles you'll see a green check. When it doesn't, we tell you by how much, so you know to compare those lines with the PDF before you send the sheet to a lender or landlord.

Great for applications and budgets

Renters and mortgage applicants use StubCSV to hand over clean income figures. Bookkeepers use it to move client stubs into workpapers. And if you just want to know where your paycheck goes, a year of stubs in one sheet shows every tax and deduction at a glance.

See the output

What the CSV looks like

Real output from our synthetic sample pay stub. Run it through the converter yourself; samples never use a free conversion.

sample-paystub.pdfsample-paystub.csvSynthetic data · no real person
Pay dateCategoryDescriptionRateHoursCurrentYTD
2025-09-19EarningsRegular42.5080340061200
2025-09-19EarningsOvertime63.7542551530
2025-09-19TaxesFederal Income Tax392.587066.44
2025-09-19TaxesSocial Security219.873957.66
2025-09-19Deductions401(k) Pre-Tax219.303947.40
2025-09-19DeductionsMedical Pre-Tax96.501737
2025-09-19SummaryGross pay365563750
2025-09-19SummaryNet pay2457.0842187.44

Employer, employee, and pay-period columns repeat on every row and are hidden here to fit the screen. Showing 8 of 17 rows.

Convert your own pay stub

How it works

Pay stub PDF to CSV in three steps

  1. Step 1

    Get a text PDF

    Download your pay stub from your payroll or tax portal. If it came as a photo or scan, open it there and use Print → Save as PDF.

  2. Step 2

    Drop it in

    We read the PDF's text layer in memory, find each field, and cross-check the math so you can trust the result.

  3. Step 3

    Download the CSV

    Preview every line, then download a tidy CSV that opens in Excel, Google Sheets, or Numbers.

Your payroll PDF never touches a disk.

Pay stubs and tax forms are some of the most sensitive documents you own. StubCSV is built so we couldn't hand them over even if someone asked: we simply don't keep them.

Read the privacy policy
  • Processed in memory

    Your PDF is read into server memory, parsed, and discarded the moment the response is sent.

  • Nothing is stored

    No disk writes, no database, no file storage bucket. There is nothing to leak later.

  • SSNs masked

    Social Security numbers and recipient TINs come back as ***-**-1234. We never send the full number back.

  • No content logging

    We don't log file contents or extracted values. The CSV is generated in your browser.

Pricing

Two free conversions every day

That covers most people. Working through a stack? A one-time pack of 50 credits is $19, or go unlimited for $9 a month.

Free

$0

2 conversions / day

  • 2 conversions per day
  • Pay stubs, W-2s, and 1099-NECs
  • CSV download (detailed + summary)
  • No signup, files never stored

Credit pack

Most popular

$19one-time

50 conversions

  • 50 conversions, never expire
  • Excel (.xlsx) export
  • Everything in Free
  • Great for a loan or rental application

Unlimited

For bookkeepers

$9/ month

Unlimited conversions

  • Unlimited conversions
  • Excel (.xlsx) export
  • Everything in Free
  • Cancel anytime

FAQ

Pay Stub to Excel Converter: FAQ